Privacy Notice

This Privacy Notice provides essential information to understand the processing of personal data by Nimiem d.o.o. (hereinafter referred to as the "Data Controller") in accordance with legal requirements, including the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals concerning the processing of personal data and the free movement of such data (hereinafter referred to as "GDPR").

Data Controller (Database Processing)

The entity responsible for data processing is Nimiem d.o.o. with headquarters at Trg komandanta Staneta 8, Ljubljana.

Personal data will be collected and processed by the Data Controller. Additionally, affiliated companies of the Data Controller may participate in the collection and processing of personal data. This notice applies to (1) all job candidates and recipients of our services, (2) our associates, individuals enabling employment or service changes, (3) users of the websites and apps listed at this link (hereinafter referred to as "Sites"), and (4) representatives of our business partners, clients, and vendors. This privacy notice does not apply to employees working directly for Nimiem and not assigned to Nimiem clients.

This notice outlines the types of personal data or information we collect, how we use, handle, and protect it, the duration of storage, sharing practices, transfer details, and the rights individuals can exercise regarding their personal data. Privacy practices may vary among countries to align with local policies and standards. You can check specific features of your local website by visiting the site in a particular country.

Information We Collect

We collect your personal data through various channels, including our websites, social media platforms, events, phone and fax communications, job applications, in-person recruitment efforts, and interactions with clients and vendors. The specific personal data collected depends on the nature of the relationship and may include, but is not limited to (as permitted by local law):

  • Contact details (such as name, postal address, email address, and telephone number)
  • Username and password when registering on our sites
  • Information about friends or others you wish us to contact (assuming prior authorization has been granted)
  • Additional details you voluntarily provide, such as through surveys or the "Contact Us" feature on our sites.

For associates or job candidates, additional personal data may be collected, including (as permitted under local law):

  • Employment and education history
  • Language proficiencies and other job-related skills
  • Social Security number, national identifier, or other government-issued identification
  • Date of birth
  • Gender
  • Bank account information
  • Citizenship and work authorization status
  • Benefits information
  • Tax-related details
  • Information from references
  • Information in your resume or C.V., details about career interests, and other qualifications for employment
  • Where required by law, explicit consent provided by you, including disabilities and health-related information, drug test results, felony or misdemeanor convictions.

Additionally, we may collect information you provide about other individuals, such as details related to emergency contacts.

How We Use the Information We Collect

Data is used for workforce solutions, online account management, payment processing, client/vendor relationship management, responding to inquiries, business evaluation/improvement, fraud prevention, and legal compliance. Additionally, data may be used for marketing communications and special event administration, subject to consent.

For associates or job candidates, data is used for job opportunities, HR services, additional services (training, counseling), suitability assessment, and data analytics.

Processing is based on legal grounds such as explicit consent, statutory or contractual requirements, and the legitimate interest of the Data Controller.

Legitimate Interest

The Data Controller may process personal data for legitimate business purposes, including service improvement, fraud prevention, network security, website interaction understanding, direct marketing, and promotional communication effectiveness evaluation. Individuals can object to such processing.

How We Process and Protect Personal Information

Personal data is processed for defined purposes and retained as long as necessary, considering legal obligations. Administrative, technical, and physical safeguards are maintained to protect against unauthorized access, alteration, disclosure, or use. Security measures include data encryption, strong user authentication, and network monitoring.

How Long We Store The Data We Collect

Data is stored for the time necessary to achieve specified purposes, considering statutory limitation periods and retention requirements. Storage duration is determined by service necessity, legitimate interest, and legal obligations.

Information We Share

Personal data is not disclosed except as described in this notice or separate notices. Data may be shared with vendors, subsidiaries, affiliates, and, for job candidates, with clients, job placement consultants, and subcontractors to facilitate job placement. Disclosure may occur under legal requirements or in connection with investigations or business transfers.

Data Transfers

Personal data may be transferred outside the original country of collection. Transfer procedures comply with applicable laws, utilizing adequacy decisions, legally binding instruments, binding corporate rules, or standard data protection clauses.

Your Rights As Data Subject

Per applicable law (Articles 15 to 22 of GDPR), data subjects have specific rights, including the right of access, rectification, erasure, restriction of processing, data portability, objection, and freedom from automated decision-making. Complaints can be lodged with a supervisory authority. Consent withdrawal is possible, though legal or official data processing may still occur.

Updates To Our Privacy Notice

The privacy notice, including any addenda, may be periodically updated to reflect changes in privacy practices and legal updates. Significant changes will be prominently communicated on the sites.

How To Contact Us

For questions, comments, or to exercise rights, contact: Nimiem d.o.o., Trg komandanta Staneta 8, Ljubljana Email: info@nimiem.com

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